How to Create an Email Template in Outlook (2026 Guide)

Do you find yourself typing the same email responses over and over? Creating an email template in Microsoft Outlook is a massive productivity hack that can save you hours every week.

Method 1: Using "My Templates" (Best for Quick Text)

Modern versions of Outlook have a built-in "My Templates" add-in.

1. Start a New Email.
2. Click on View Templates in the ribbon (usually under the Message tab).
3. Click + Template.
4. Title your template and type your message body.
5. Click Save.

To use it, simply click on the template name in the sidebar, and it inserts the text instantly!

Method 2: Saving as a .OFT File (Best for Formatting)

If you need to preserve complex formatting, tables, or attachments:

1. Compose your email exactly as you want it to appear (Subject, Body, Attachments).
2. Click File > Save As.
3. In the "Save as type" dropdown, select Outlook Template (*.oft).
4. Save it to the default templates folder.

To use it: Go to New Items > More Items > Choose Form... > User Templates in File System.